Yateley Community Learning Privacy Policy

This page explains what Yateley Community Learning does with the personal information you provide us.

We are the data controller of personal information about you. We are: Yateley Community Learning, School Lane, Yateley GU46 6NW

Our Data Protection Officer is Chris Tombs (Business Manager). If you have any questions about this policy or the ways in which we use your personal information, please contact our Data Protection Officer at [email protected]

This privacy notice has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018.

Enrolment/Admissions

The information that you give us:

As part of your enrolment with Yateley Community Learning we will collect your personal details including but not limited to: name, address, date of birth, email address, ethnicity, health information (inc mental health),

At the point of collecting the information we aim to clearly explain what it is going to be used for and who we may share it with. Unless required or permitted by law, we will always ask you before we use it for any other reason.

Any sensitive personal information will never be supplied to anyone outside Yateley Adult and Community Learning and Hampshire County Council without first obtaining your consent, unless required or permitted by law. We comply with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR), including removing your personal information from our systems when it is no longer required and ensuring that all personal information supplied is held securely.

Whenever you provide such personal information, we will treat that information in accordance with this statement and current legislation. We also aim to meet current best practice.

Individuals whose personal information Yateley Community Learning holds have certain rights under the law. More information can be found on the Information Commissioner’s website. This can be found at www.ico.org.uk or by calling 0303 1231113 (charged at local rate).

Enrolment

This section explains how Yateley Adult and Community Learning uses the personal information that you give us on the enrolment form.

How Yateley Community Learning uses your information

The information will be used for purposes relating to education and training.

Marketing

Yateley Community Learning will not sell or share your information to a third party. We use the term ‘marketing’ only in terms of advertising future courses or events.

For marketing purposes we collect: names, addresses, dates of birth, email addresses,

The uses made of your personal information

We will use your information to:

  • Inform you of upcoming courses or events at Yateley Community Learning.
  • Inform you of current charity drives Yateley Community Learning is promoting.

How long we keep your personal information.

Information collected regarding enrolment to a course will be retained for no longer than 6 years plus the current academic year. This is in line with the Education and Skills Funding Agencies, Adult Education Budget Retention policy.

Yateley Community Learning may share non-sensitive personal information about you with the Local Authority for these purposes. We do not share your information for purposes that are incompatible, such as product marketing.

Sensitive personal information you provide (eg. disability or ethnicity) may be used by Yateley Community Learning for the purposes of equality of opportunity, support for your studies and to minimise risk. It may also be used anonymously for statistical purposes. We will ask your permission before sharing sensitive information with other organisations, unless the sharing is permitted by law and necessary.

How government departments use your information

We pass most of the information to Hampshire County Council to meet funding arrangements. Hampshire County Council is a Data Processor for the Education and Skills Funding Agency. This means that they will pass most of the personal information and some of the sensitive information you provide to the Education and Skills Funding Agency. Where necessary it is also shared with the Department for Education (DfE). This can be found at https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

The information is used for the exercise of functions of these government departments and to meet statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. It is also used to create and maintain a unique learner number (ULN) and a Personal Learning Record (PLR).

The information provided may be shared with other organisations for purposes of administration, the provision of career and other guidance and statistical and research purposes, relating to education, training, employment and well-being. This will only take place where the sharing is in compliance with the Data Protection Act 1998.

You may be contacted after you have completed your programme of learning to establish whether you have entered employment or gone onto further training or education.

Further information about use of and access to your personal data, and details of organisations with whom the data is regularly shared are available at: http://www.gov.uk/government/publications/sfa-privacy-notice

The legal basis for collecting the information

Most of the information on the form is collected because it is necessary for your enrolment as a learner or is required by law. You must provide it in order to enrol at Yateley Community Learning.

We collect data on behalf of our funding bodies

Your Rights Over Your Personal Information

You have a number of rights over your personal information, which are:

  • the right to make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy about the way your personal data is being used – please refer to the ICO’s website for further information about this (https://ico.org.uk/);
  • the right to ask us what personal information about you we are holding and to have access to a copy of your personal information;
  • the right to ask us to correct any errors in your personal information;
  • the right, in certain circumstances such as where our use of your personal information is based on your consent and we have no other legal basis to use your personal information, to ask us to delete your personal information;
  • the right, in certain circumstances such as where we no longer need your personal information, to request that we restrict the use that we are making of your personal information;
  • the right, in certain circumstances, to ask us to review and explain our legitimate interests to you; and
  • the right, where our use of your personal information is carried out for the purposes of an agreement with us and is carried out by automated means, to ask us to provide you with a copy of your personal information in a structured, commonly-used, machine-readable format.
  • the right, where our use of your personal information is carried out for the purposes of an agreement with us and is carried out by automated means, to ask us to provide you with a copy of your personal information in a structured, commonly-used, machine-readable format.

Changes To Our Privacy Policy

  • We keep our privacy policy under regular review. Any changes we make to our privacy policy in the future will be notified via the website.